All PACFA Memberships expire on 30 June each year, and all members are required to renew their registration annually between May and July. For Clinical and Provisional members, they must demonstrate each year that they have met the Membership and Registration Renewal Requirements for ongoing professional development and supervision, please see below for further information.
How to Renew
Each year, you will be sent an email when renewals have opened, and a link to start your renewal. Log in to your PACFA Portal, go to the 'Membership' tab, and click on 'My Membership'. Complete your CPD and Supervision Logs if you have not already done so, and the orange 'Renew Now' button will appear on your profile. For a step-by-step breakdown on how to renew, please watch the 2021 Instructional Renewal Video here.
For Registrants who are individual members of PACFA, an annual membership fee is payable. Registrants who are also members of a PACFA Member Association do not pay a fee to PACFA.
If you are not able to complete your renewal via the online renewal process, please contact the PACFA Office at firstname.lastname@example.org to request a paper renewal form. Applying via the paper application form involves an additional administration fee of $35 (including GST).
Registrants no longer need to submit evidence of their Continuing Professional Development and Supervision hours at the time of renewal. Evidence must be kept in your Professional Portfolio, and will be audited at least once every three years in accordance with PACFA's Audit Guidelines. For details go the Register Audits page.
PACFA Response to the COVID-19 pandemic
PACFA has implemented a flexible arrangement for CPD and Supervision undertaken by registered members during the COVID-19 pandemic. This is part of our response to coronavirus in order to support our members.
In the 2020/21 renewal period, there will be a grace period of three months (up to 30 September 2021) to complete the supervision and CPD requirements. Please contact the PACFA Office on (03) 9486-3077 or at email@example.com to have the Grace Period applied to your membership.
Continuing Professional Development Requirements
PACFA’s current CPD Policy commenced from 1 July 2020. Please plan your CPD activities in accordance with this policy. You can download the CPD Policy here.
Please note the arrangements in the policy has been varied in the 2020 renewal year in response to the COVID-19 pandemic.
Requirements in the PACFA CPD Policy 2020
Annual CPD requirement - 20 hours
There are 2 categories from which the 20 CPD Hours may be accrued:
Category A - MANDATORY: Minimum annual requirement – 10 hours
Category B - OPTIONAL: Maximum annual allowance - 10 hours
The annual requirement of 20 CPD hours may all be accrued from Category A, as Categories B is optional.
CATEGORY A: A minimum requirement of 10 hours per year accumulated by:
- Attendance at in-person courses, workshops, seminars and conferences;
- Participation in online facilitated learning.
Online facilitated learning takes place in an online learning environment. The presence and contribution of an online facilitator is required, providing synchronous* or asynchronous* interaction between the facilitator and the participants. This involves interactive learning where participants carry out a number of learning activities rather than passively listening to a lecture or presentation. Examples of online facilitated learning are online courses that include facilitated online discussions or forums, and may also include assessment components.
*Synchronous interaction takes place during the online training
*Asynchronous interaction takes place at another time, for example via an online forum, or email
CATEGORY B: A maximum allowance of 10 hours per year accumulated by:
- Participation in peer learning groups;
- Imparting knowledge relating to counselling and psychotherapy through formal presentations, teaching, research and publications;
- Participation in supervision above the annual renewal requirement;
- Participation in online non-facilitated learning;
- Reading and taking notes on psychotherapy and counselling journals and books (to be logged in a reflective journal).
Peer learning groups are groups of peers who meet to discuss and explore counselling and psychotherapy topics or resources, without a formal facilitator. Online non-facilitated learning takes place in an online learning environment without synchronous or asynchronous interaction with an online facilitator. For example, recorded webinars or webinars that are not substantially interactive in nature. A reflective journal is a written record, using the PACFA pro forma, that reflects on the learning activity undertaken and how it relates to and enhances professional practice.
Annual Supervision Requirements
Annual requirement for renewal purposes for Provisional and Clinical Members and Registrants:
- 10 hours of formal supervision linked to practice in the previous 12 months.-
- Where a practitioner has accrued over 400 client practice hours per annum, they must have undertaken 15 hours of formal supervision linked to their practice in the previous 12 months.
- Where a practitioner has accrued up to 400 client practice hours per annum, they must have undertaken 10 hours of formal supervision linked to their practice in the previous 12 months.
Supervision may, for the purpose of PACFA Registration renewal, take the form of individual or small group (6 or less supervisees) sessions. It is strongly recommended that practitioners with a full practice seek additional hours of supervision proportional to the client practice hours they accrue.
Members and Registrants who are eligible to claim Peer Supervision may claim a maximum of 50% of the required 10 (or 15) hours of supervision as Peer Supervision. Where supervision is not peer supervision, both individual and group supervision are accepted.
You can use PACFA's template to have your supervision and client contact signed off by your supervisor. Please note, you do not need to submit these form for renewal purposes.
Peer supervision is a formal process where therapists contract to provide collegial critiquing and enhancement of each other’s clinical client work. Colleagues or peers work together for mutual benefit, rotating the roles of supervisor and supervisee. Peer supervision can be undertaken as a dyad or within a small group of no more than 6 members.
Peer supervision will only be accepted for those Registrants who have been listed as Clinical Registrants with PACFA continuously for at least 5 years prior to the commencement of peer supervision. Where a Registrant has not been listed as a Clinical Registrant with PACFA for 5 years prior to the commencement of peer supervision, evidence of prior eligibility for clinical registration (i.e. evidence that the Registrant had completed 750 post-qualifying client contact hours linked to 75 hours of post-qualifying supervision hours) AND evidence of the 5 years supervised practice since becoming eligible for clinical registration is to be provided, in order to be eligible to claim Peer Supervision.
Currently PACFA does not specify the requirements for the training and experience of the other participants in the Peer Supervision arrangement but they would need to be counsellors or psychotherapists or therapists of a similar kind. They may be from outside PACFA and its Member Associations.
Additional Requirements for Accredited Supervisors and Mental Health Practitioners
There are some variations to the registration renewal requirements for Mental Health Practitioners and Accredited Supervisors. For details go to the Accredited Supervisors page and the Mental Health Practitioners page.
The table below summarises the requirements for all registration categories.
||20 hours (minimum 10 hours from Category A)
||10 hours or 15 hours for more than 400 client hours
|Mental Health Practitioner
||20 hours (minimum 10 hours from Category A) of which it is recommended that 5 hours relate specifically to mental health practice
||15 hours supervision of which it is recommended that 5 hours relate specifically to mental health practice
||20 hours (minimum 10 hours from Category A) of which it is recommended 5 hours relate specifically to supervision practice
||15 hours supervision of which it is recommended 5 hours relate specifically to supervision practice
Other renewal requirements
As part of the annual renewal process, all Members and Registrants are also required to:
(i) Complete a signed agreement to adhere to the PACFA Code of Ethics
(ii) Retain evidence of current membership of a PACFA Member Association (if applicable)
(iii) Retain evidence of continuing professional indemnity insurance.